Privacy Policy

1. Who we are

Select Security & Stewarding Ltd (‘we’, ‘us’) is registered in England and Wales, company number 04124747, at 15 West Street, Brighton, England, BN1 2RL. We are the data controller for personal data collected through this website.

If you have any questions about this policy or want to use your rights, contact us at office@selsec.co.uk or write to us at the address above. 

2. What we collect and why

This website is used for enquiries only. We do not take payments or bookings through it.

Responding to enquiries from prospects, clients and suppliers

• Data: name, job title, organisation, email address, phone number, and anything you include in your message.
• Lawful basis: our legitimate interests in responding to you, or steps you ask us to take before entering a contract.
• Retention: copies stored on the website are deleted at least every three months. The copy in our email is kept for up to 24 months from our last contact with you, unless you become a client or supplier.

Managing our work with clients and suppliers

• Data: contact details, correspondence and records of the work we do together.
• Lawful basis: performing our contract with you, and our legitimate interests in running the business.
• Retention: for the life of the relationship, then for as long as needed for legal and accounting purposes, usually up to 6 years.

Protecting our contact form from spam (Google reCAPTCHA)

• Data: IP address, device and browser information, and how you interact with the page.
• Lawful basis: your consent (see section 6).
• Retention: set by Google.

Understanding how the website is used (Google Analytics)

• Data: IP address, browser and device type, pages visited, and approximate location.
• Lawful basis: your consent (see section 6).
• Retention: 2 months.

Considering job applications sent to office@selsec.co.uk

• Data: the details in your CV and covering message.
• Lawful basis: our legitimate interests in assessing applicants.
• Retention: 12 months if unsuccessful.

Please do not put health, financial or other sensitive information in the contact form. If we need it for an event, we will ask for it separately and explain how we will use it.

If you do not give us the details we need to handle your enquiry or application, we may not be able to help.

3. How we collect your data

You give us your details when you use our contact form, email us, phone us, speak to us in person or contact us on social media. We also collect some technical data automatically through cookies (see section 6).

4. Who we share your data with

We do not sell your personal data. We share it only with the following, and only where needed:

• Krystal, which hosts our website
• Microsoft, which provides our email (Outlook)
• Google, which provides our file storage (Google Workspace), website analytics and reCAPTCHA
• Professional advisers such as accountants and solicitors
• Regulators, law enforcement or other third parties where the law requires it, or where we need to protect our legal rights
• A buyer or successor, if our business is sold or reorganised

5. Where your data is stored and international transfers

Our website is hosted on servers in the UK. Our email (Microsoft 365) is stored in the UK, and our Google Workspace files are stored in the UK region. Google Analytics and reCAPTCHA are provided by Google, which may process data outside the UK, including in the United States.

Where data leaves the UK, we rely on safeguards recognised under UK data protection law, such as the UK Extension to the Data Privacy Framework or approved standard contractual clauses.

6. Cookies

We use:

• Essential cookies, which the website needs to work.
• Analytics cookies (Google Analytics), which help us count visitors and see which pages are used.
• Google reCAPTCHA, which protects our contact form from spam and uses cookies and device data to do so.

We only set analytics cookies, and load reCAPTCHA where it needs cookies, after you accept them in our cookie banner. You can change your choice at any time using [link to cookie settings] or through your browser settings.

7. Your rights

You have the right to:

• Ask for a copy of the personal data we hold about you
• Ask us to correct inaccurate data
• Ask us to erase your data
• Ask us to restrict how we use it
• Ask us to move it to you or to another organisation
• Object to us using it where we rely on legitimate interests
• Withdraw your consent at any time, where we rely on it

You also have an absolute right to object to direct marketing.

To use any of these rights, email office@selsec.co.uk. We will respond within one month. We may need to confirm your identity first.

8. Security

We use appropriate technical and organisational measures to protect your data. If a breach is likely to put you at risk, we will tell you and the Information Commissioner’s Office (ICO) as the law requires.

9. Complaints

If you are unhappy with how we have used your data, please contact us first at office@selsec.co.uk and we will try to put it right. You can also complain to the ICO at ico.org.uk or on 0303 123 1113.

10. Links to other websites

Our website contains links to other websites, such as press coverage, accreditation bodies and industry organisations. These sites are run by other organisations, and this policy does not apply to them. When you follow a link, the other site may collect your data, including through its own cookies. We are not responsible for how they do this, and a link does not mean we endorse the site or its content. We recommend reading the privacy policy of any site you visit.

We do not share your personal data with these sites simply because you click a link from ours.

11. Changes to this policy

We review this policy regularly and may update it, for example if we change how the website works or the law changes. The latest version will always be on this page, with the date it was last updated shown at the top. If we make a significant change to how we use your data, we will make this clear on the website.